Assistant Project Manager - NIH-HOPE Study

Job Details

Post: Assistant Project Manager

Qualification: Master’s degree in an appropriate Social Science discipline (e.g. Public Health, Psychology, Counselling, Social Work)

No. of Vacancies: One

Languages: English, Kannada and Hindi

Location: Bangalore, Karnataka

Experience: One to Two years

Application Due Date: 31st January, 2018

Salary: Negotiable depending on qualifications & experience

Brief Description about the Project:

  • This study is collaboration between the University of California San Francisco and St. John’s Research Institute, funded by the US National Institute of Mental Health. This cluster RCT was designed to implement and evaluate an intervention to primary health centres on outcomes in patients dually diagnosed with mental illness and cardiovascular disease/diabetes in 50 Primary Health Clinics in rural Karnataka.

Core Responsibilities:

  • The Assistant Project Manager will be responsible for assisting the Project Manager in managing the daily operations of all aspects of the research study.

Key Skills:

  • Previous experience supervising a component of a research team
  • Outstanding interpersonal communication skills
  • Ability to work independently and with minimal supervision
  • Handling budgets and other project-related financial tasks
  • Good working knowledge of MS Office
  • Organized and detail oriented
  • Ability to handle multiple tasks simultaneously
  • Ability to maintain confidentiality of sensitive information
  • Ability to establish rapport and work effectively with individuals of different ethnicities, socio-economic status, caste, gender and sexual orientation
  • Ability to maintain a flexible work schedule                                                                   

Specific Activities:

  • Supervise the staff involved in assessment, data entry, data management, laboratory procedures
  • Arrange weekly supervision meetings with the senior staff and document the minutes
  • Ensure timely adherence to the study protocol
  • Coordinate all pieces of the study in collaboration with the US-based study coordinator
  • Write weekly progress reports to the San Francisco team with project information for grant management and reporting requirements
  • Oversee the budget, coordinating with the St. John’s Research Institute to maintain subcontracts and accounting per protocols established by SJRI, UCSF and the NIH
  • Oversee office management
  • Handle field logistics
  • Oversee and maintain all project-specific files and on-site human ethics paperwork
  • Procure and shipment of project supplies that are needed at study sites
  • Procure required stationary and supplies
  • Assist with the management of project payroll and benefits
  • Maintain attendance of project staff
  • Maintain records of correspondence with the Indian government and regulatory bodies and the St. John’s ethical review board
  • Arrange for postal and courier services to send project-related materials whenever needed
  • Handle research functions associated with the project site, including but not limited to filing of forms, assisting with paperwork and facilitating communication as required
  • Prepare official letters
  • Help the project manager in reporting adverse events notification and other communications with the onsite IEC
  • Organize and store the required documents for training in collaboration with the intervention coordinator and organise 1-to-1 training with PHC medical officers (MO)
  • Keep track of trained PHCs and MOs and the status of training new PHCs and MOs before the opening of the PHCs
  • Collect blood reports from the lab and mark the abnormal lab values and write referral letters to be handed over to participants
  • Upload referral letters of blood and ECG into the BOX
  • Handle petty cash
  • Keep track of accounts, submit bills for reimbursement, collect the travel reimbursements amounts paid from the field team members and submit it for reimbursement to accounts

To Apply: E-mail cover letter, CV and the names & contact details of referees to and cc to

For more information, please visit our website