Assistant - Grants Office

Job Details

Post: Assistant

Qualification: Graduate in Life Sciences or Management and or both. Additional training in clinical research and processes will be preferable.

No. of Vacancies: One

Language: English and Kannada

Location: Bangalore, Karnataka

Experience: Two years working in research projects

Application Due Date: 10th August, 2017

Salary: As per Institution norms

Brief Description about the Project:

  • Grants office basically deals with various projects at SJRI and its administration

Core Responsibilities:

  • Work as a liaison between the funding agencies, sponsors, regulatory agencies, Government organizations, heads of Divisions, Dean’s office, legal office and Director’s office for smooth functioning and grant approval processes
  • Coordinate and work closely with SJRI staff of Accounts and HR departments and Project staff to ensure that grants are managed efficiently
  • Grant review, recommendations for corrections as per SJRI and legal norms
  • Grant information tracking, analysis, monitoring and reporting of all grant related activities to the Dean and investigators
  • Searching the internet and sharing funding opportunities periodically with staff of the academy for writing.
  • Assistance with the budgeting of various types of grant applications
  • Working with investigators through the research project cycle: pre-proposal preparation; readying proposal and supporting documents; submissions; regulatory/ethical approvals; contracting; handling annual/quarterly finance, HR and administrative matters; project management support and close-out

Key Skills:

  • Good written and verbal communication skills
  • Good computer skills (MS Office, Excel, Word & PowerPoint), file management, scanning documents
  • Good documentation and document management skills

Specific Activities:

  • Assure accuracy and integrity of the grants and contracts database and keep relevant staff informed of upcoming deadlines and deliverables, ensuring complete follow through on all grants and contracts
  • Assist and coordinate with investigators on initiating grants, expiry of grants, grant updates and amendments, renewal and closure of grants
  • Coordinate with the Institutional Ethics Committee (IEC) and Institutional Animal Ethics Committee (IAEC) on grant related processes and approvals
  • Coordinate with the Health Ministry Screening Committee (HMSC) on applications, submissions and approvals for research studies
  • Coordinate with the Central Drugs Standard Control Organization (CDSCO) and other regulatory agencies for submissions and approvals for research studies
  • Assist and support investigators in grant submission processes both online and offline
  • Coordinate with the investigators periodically and for final reporting to funding agencies
  • Compile, analyse and share reports of various grant and research projects data for the Dean’s office and for internal reporting
  • Maintain accurate and complete electronic and hard copies of grant and contract files
  • Train new staff on grants management and reporting requirements.
  • Review research contract and forward to the legal department and mediate the same to the grant applicant
  • Assist, guide and monitor documentation of various grants and research projects with research teams
  • Maintain & update the grant database and management system. Review standard operating procedures and assist with revisions when required
  • Undertake any other duties as may be requested by the Dean or Dean’s designate for the Research Institute’s management and progress

To Apply: E-mail cover letter, CV and the names & contact details of referees to

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